Mary Chabi

• Established and manages a coherent system for tracking reports due to donors, maintain and update database/files of donors, partnership agreements, and project documents. Update and communicate donor reporting requirements to programme staff.
• Oversee and collaborate with programme staff in the preparation and timely submission of high-quality donor reports and other office reports. Monitor and ensure compliance with partnership agreements, donor conditions, and reporting requirements
• Collaborate with relevant programme sections to prepare high-quality funding proposals, concept notes, appeals, briefs, donor profiling and flagship documents, etc. aligned with country office priorities. Conduct quality assurance of proposals and follow up on partnership and resource mobilization efforts.
• Provide guidance, training, and coaching to staff, interns, and consultants on quality reporting.
• Etc.

• Worked closely with the Head of the section and colleagues, the Government and NGO partners to identify, plan, prepare, implement and monitored interventions and strategies to improve the situation of children in Benin, particularly of those facing justice
• Verified government and NGO partners' requests for funding, monitored and followed-up implementation and justification of activities and disbursed funds to ensure effective implementation for the achievement of planned results.

.

• Developed and maintained filing systems to facilitate easy access to information.
• Worked closely with the Head of the Child Protection project and the Benin government to develop action plans and implement child protection interventions in the justice for child field.
• Worked closely with the Head of the Child Protection Project to analyze government and non-governmental organizations' requests for support and to follow-up and monitor implementation of activities and justifications.
• Supported the government in the institution, establishment and operationalization of child friendly spaces, police stations and courts and other field/community child protection mechanisms.
• Etc

• Responded to emails and other correspondence to facilitate communication and enhance business processes. Handled confidential information in professional manner.
• Interacted with sections and personnel to receive requests and communicate instructions.
• Organized and updated schedules for the Representative. Coordinated with the travel unit the Representative's travel arrangements and bookings.
• Produced accurate office files, updated plannings, information databases and phonebook to facilitate Representatives productivity.
• Etc.

• Assisted Chief of section and programme officer in all aspects of business operations.
• Analyzed, processed and followed up government and NGO partners' budgets and requests, monitored disbursed funds and supplies and followed up with partners for timely justification of funds.
• Translated documents from French to English and vice versa.
• Etc.

• Organized and coordinated conferences and monthly meetings. Transcribed meeting minutes to support sales, business development and senior management teams. Prepared reports used in making key decisions.
• Screened calls and emails and initiated actions to respond or direct messages for managers. Handled confidential and sensitive information with discretion and tact.
• Managed calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Prepared monthly financial aid reconciliation reports, calculated amounts and verified totals on related documentation. Reconciled statements and accounts and resolved variances.

• Etc.